RING GROUPS

A ring group allows any incoming calls to be directed to a specific team of people, such as a sales team, support team, billing team, etc. Calls can be sent to extensions or phone numbers, including mobile devices, when a single extension is dialed or a selection is made in a voice menu. Ring groups can be set up to call members of the group one at a time, or all at once.

Administrators have full access to the ring groups for your organization using the Account Center. Locate Ring Groups in the Phone System menu and expand the heading. Here you will see options to both Manage and Create ring groups.

MANAGE RING GROUPS

The Manage Ring Groups page will allow you to view any ring groups that currently exist for your organization. Clicking on a ring group will allow you to edit its settings, including any extensions or phone numbers that are included in that group.

BASIC SETTINGS

You are able to edit the following information for each ring group:

• The Name of the ring group
• The System Recording that callers hear before entering the ring group
• The Ring Time for a call
• The Call Strategy used when a call enters this ring group
• What callers hear while waiting for their call to be answered
• A Caller ID Prefix to help team members know that it's a call specifically directed to that ring group
• The Failover Destination for a call that is not answered
• Members included in this ring group

You can add members using the drop-down to select extensions, or enter phone numbers directly into the field provided. Include any external numbers by adding a # to the end. For example, 7178395000# will add 7178395000 as a member to your ring group.

ADVANCED SETTINGS

There are also some additional advanced setting options:

• Record Call settings are available for each ring group. If there aren't other call recording settings already in place for the call flow, you can set them for a specific ring group.
  • Force means call recording cannot be turned off.
  • On Demand means call recording is off by default, but can be turned on.
  • Never means calls cannot be recorded.
• SIP Alert Info can be used to create a distinctive ring on physical phones for calls coming into this ring group.
• Mark Calls Answered Elsewhere determines what will show as a missed call.
• The Skip Busy Members option will skip any group member whose line is occupied.
• The Confirm Calls option requires the recipient of the call to push 1 to accept the call.

You will also see a message below the Members field alerting you to where this ring group is being utilized in your current call flow.