START A MEETING

The Conferences screen in the app allows you to see all the meetings you've started or scheduled, as well as create new ones. From there, you can manage meeting options and invite attendees. Only users with an Intulse Meetings License will be able to start and schedule meetings.

When starting a new meeting, you have the option to Meet Now or Schedule a meeting for the future.

MEETING OPTIONS

There are several options that can be selected for each meeting.

• Make Meeting Permanent - When selected this allows you to create a custom URL, which can be added to a recurring calendar event, that lasts until the meeting is deleted.
• Subject - Enter a subject to specify what the meeting is about and distinguish between multiple meeting links.
• Password - This locks the meeting so users must enter a password to join.
• Use Lobby - When set to on, participants' names are are sent to the moderator when joining. The moderator will need to admit each participant into the meeting when presented.
  • If a Password has been set, participants will have the option of entering the password or joining via the lobby.
  • Meetings must be locked, so either a Password must be entered, or Use Lobby must be turned on.
• Everyone Starts Muted - When set to on, all participants' microphones are muted when they first join the meeting.
• Everyone Starts Hidden - When set to on, all participants' cameras are turned off when they first join the meeting.
• Everyone Follows Me - When turned on, participants will follow the focus of the moderator. This means if the moderator selects a particular user's thumbnail to view, all participants will view the same feed the moderator is viewing.

INVITE PARTICIPANTS

Participants are invited to a meeting via email.

• Invite Notifications - When set to on, you will receive an email notifying you when a participant responds to their invitation.
• Invites - Enter the email address of someone you would like to invite to a meeting, and then click Add to add them to the participant list.
• Invites: Select Members - You can select from a list of internal users to add as either a Moderator or Attendee.
  • If you add a user as a Moderator, they will be able to manage the meeting, but only the owner/creator will be able to delete the meeting.
  • Once you click the blue Meet Now or Schedule button, each invited participant will receive an email with the link to join the meeting.
  • Invites will also include the option to add the meeting to their calendar.
  • Additional participants can be invited once the meeting has begun.
  • Click the red trashcan next to a participant's email to remove them.
  • The yellow badge beside a participant will change to green once the invite is sent.
  • Use the blue paper airplane badge to send a reminder email to a participant, or click the blue button to Remind Everyone.

START A NEW MEETING

You have two choices for starting a new meeting:

1. Meet Now starts an Impromptu Meeting right away.
2. Schedule allows you to create a meeting in advance.

To start an immediate meeting, select the meeting options, enter invitee emails, and click Meet Now. Your meeting will initiate in a new tab; just click Join Meeting to begin. To adjust settings for this meeting, return to the Intulse App and select the Impromptu Meeting on the Conferences screen.

To schedule a meeting for the future, select the meeting options, enter invitee emails, select the Start Date & Time, you can select an End Date & Time if you choose, and click the blue Schedule button. The meeting will now appear in your list of meetings on the left-hand sidebar.

• Meetings can be joined up to 30 minutes prior to the start time and 30 minutes after the end time. However, after those 30 minutes, the meeting will be inaccessible.

Once a meeting has been created, meeting options can be adjusted by selecting it from the sidebar in the app. Make any necessary changes and click Save. You can also Join or Delete meetings here. When you delete a meeting, it will be removed from your list and an email will be sent to each invited participant, informing them that it was cancelled.

INTERNAL MEETINGS

Impromptu Meetings can be started directly within a Chat Channel or one-on-one with another user on your system.

To start a Meeting within a channel, click the blue Meet Now button and a link will be added to the channel.

Any user in the channel can click on the Join button and they will be taken directly to the Meeting lobby.

An impromptu meeting can be started with another user on your system from the My Phone screen. Click on the Extension Name and you will see an option to Video Call that user. The Meeting will begin immediately when you select that option.

END A MEETING

End your meeting by clicking on the red phone button on the toolbar. When you click this button, you will see that you have the options to End Meeting for All or Leave Meeting. If you select Leave Meeting, other participants will be able to remain in the meeting until they choose to leave.

If you are the last remaining participant and you do not choose to leave the meeting, you will receive a prompt asking if you would like to end the meeting. If you do not respond, it will automatically close after 30 seconds.